Careers

We're hiring

About the Position

Elegant Floors is looking for a Production Coordinator to manage scheduling and help keep our flooring installation projects running smoothly.

This role is responsible for coordinating installers and subcontractors, making sure materials are ready, and keeping jobs on schedule. Plans can change quickly, so we're looking for someone who's organized, communicates well, and can handle the day-to-day challenges that come with managing multiple projects.

The Production Coordinator will work closely with the owner, installation crews, warehouse staff, and office team to make sure everyone has what they need to get the job done.

We use RFMS for scheduling and job management. Experience with RFMS is a plus, but we're happy to consider candidates who have worked with similar systems.

Responsibilities

• Own and maintain the master job schedule across all active and upcoming jobs. Maintain visibility into crew and subcontractor capacity 2-4 weeks out to prevent gaps or double-booking
• Confirm incoming materials against each job’s material list, check for shortages or damage before a job is scheduled. Mark jobs as ready to schedule once materials are confirmed complete or determine when a job can safely start with partial materials on hand
• Stage project materials per job before scheduling installations
• Coordinate installers and subcontractors based on availability, training, job size, and job requirements
• Communicate job details, schedules, and changes to crews, subcontractors, and clients/GCs as needed
• Prepare work orders and installation packets for installer and subcontractor crews
• Coordinate with customers and general contractors to confirm job sites are ready
• Help coordinate equipment, trucks, tools, and materials needed for jobs
• Oversee and manage warehouse space/utilization of primary and satellite warehouse spaces for the purpose of selling through stock inventory and tracking inventory turns
• Keep job information and schedules updated in RFMS
• Serve as a main point of contact for installers and subcontractors during day-to-day operations
• Help direct the warehouse associate's daily priorities
• Occasionally deliver materials to job sites using a company van

Qualifications

• At least 2 years of experience in scheduling, dispatch, production coordination, or a similar role, ideally in construction or trades
• Experience coordinating crews or subcontractors preferred
• Strong communication and organizational skills
• Ability to manage multiple projects and adjust priorities throughout the day
• Comfortable making scheduling decisions and knowing when to ask for help
• Valid driver's license and clean driving record
• Forklift certification and/or significant experience
• Comfortable working in a warehouse environment
• Ability to regularly lift up to 50 lbs and occasionally up to 75 lbs with assistance

Schedule & Benefits

• Monday–Friday in-office, 7:00 AM–3:30 PM
• $30-$35/hour, depending on experience
• Weekly pay
• Overtime opportunities, paid at 1.5x for hours over 40
• Health and dental insurance with 50% of premiums covered by the company
• Company-sponsored SIMPLE IRA
• Paid time off

About the Role

Elegant Floors is looking for a full-time Accounting & Operations Coordinator to handle day-to-day bookkeeping and help keep the administrative side of the business running smoothly.

This role will primarily focus on payroll, accounts payable, reconciliations, and general accounting support, with some additional office and operational responsibilities as needed. You’ll work directly with the owner and outside CPA in a small-business environment where being organized, dependable, and comfortable wearing a few different hats is important.

We use RFMS, an industry-specific accounting and operations system. Previous RFMS experience is not required, and training will be provided.

Responsibilities

• Process weekly payroll for approximately 9 employees
• Enter, code, and pay vendor invoices and keep accounts payable up to date
• Review timesheets, PTO, deductions, and employee changes
• Assist with payroll tax payments and other tax-related processes
• Reconcile bank accounts, credit cards, and other financial records
• Maintain subcontractor records, including W-9s, certificates of insurance, and 1099 information
• Help track job costs by coding materials and subcontractor expenses to the correct jobs based on job information provided by field and installation staff and/or the owner
• Assist with customer invoicing, payments, and past-due accounts
• Support purchasing and inventory-related tasks
• Prepare reconciliations and supporting information for the outside CPA
• Maintain organized financial and administrative records
• Help with employee paperwork, benefits administration, and general office needs
• Assist with RFMS upgrades and other process improvements as the business continues to update its systems

Qualifications

• Previous bookkeeping or accounting experience
• Experience processing payroll
• Experience with accounts payable and paying vendor invoices
• Comfortable learning new accounting and business software
• Strong attention to detail and organizational skills
• Able to work independently and manage multiple priorities
• Comfortable handling confidential financial and employee information
• Experience with job costing, construction or contracting accounting, or payroll taxes is a plus
• RFMS experience is a plus, but not required

Schedule & Pay

• Full-time, 40 hours per week
• In-office in Shelburne, Vermont
• Schedule can generally fall between 8:00 AM and 6:00 PM
• $25–$30/hour, depending on experience
• Paid weekly

Benefits

• Health insurance
• Dental insurance
• SIMPLE IRA with a 3% company match
• Paid time off